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Capturing Your Theme Through Event Decorations: The Essential Role of Table Decor for Your Wedding

Planning an event like a wedding can be daunting. And one of the most critical aspects of creating a memorable experience is capturing the right visual appeal. While it can be achieved with thorough event decorating, it can be made more challenging because of the need to align everything with your wedding aesthetic, from the floor to the ceiling and even up to your table styling. But what’s table styling got to do with your theme? Table decor plays a vital role in setting the event's tone, creating an atmosphere, and evoking emotions in your guests. It is the centrepiece of the dining experience, and when done correctly, it can transform an ordinary event into an extraordinary one.

Let’s explore the importance of table event decorations and how they tie wedding themes together. While we’re at it, we can also give you some ideas for wedding table decorations and table styling tips to kickstart your DIY wedding planning. Become the architect of your own love story, carefully crafting each detail to create something that is truly yours, and savour the sense of fulfilment that comes from knowing you poured your heart and soul into creating a magical celebration.

The Role of Event Themes

Event themes are the heartbeat of any celebration, dictating the mood, décor, and ambience. These themes act as invisible threads, weaving a cohesive narrative throughout every aspect of the occasion, from invitations to centrepieces. Within this narrative, tablescapes are the spotlight where the theme shines brightest, presenting a visual feast that embodies the event's essence and spirit. Expertly crafted tablescapes not only encapsulate the chosen theme but also transport guests into the envisioned world, making moments both memorable and immersive. This mastery over thematic detail, particularly through tablescapes, evokes emotions, sparks memories, and stimulates conversations, enriching the overall event experience. Such meticulous attention ensures events remain etched in the hearts and minds of attendees long after the final toast has been made.

Why is Table Decor Important for Weddings?


Table decor is crucial in creating a visually appealing and cohesive wedding theme. After all, it’s one of the first things guests will see when they enter the reception area, setting the tone for the entire event and significantly enhancing the overall guest experience. How come? Beautiful and well-coordinated table decor can create a warm and inviting ambience, making guests feel comfortable and welcomed.


Table decor also serves a practical purpose, as it helps organise the dining area and creates an efficient service flow. It allows for the proper placement of table settings, centrepieces for wedding tables, and any additional decor that will be used during the meal. Well-placed table decor can also help define different event space areas, such as the dance floor or the bar.


In addition to its practical aspects, it can also help to showcase the couple's personality and style. The decor can be customised to reflect the couple's interests, favourite colours and overall wedding theme. This personal touch can make the wedding feel unique and special, creating a memorable experience for the couple and their guests.

Does Table Styling Affect the Mood in a Wedding Reception?

happy bride, groom, and guests at wedding reception table

As mentioned above, table decor can set the tone for an entire event. That means it can also significantly affect your guests’ moods.

Beautifully styled tables can create a sense of elegance and sophistication, which can elevate the overall mood of the reception. For instance, by incorporating beautiful floral centrepieces, elegant table linens, personalised elements for guests and carefully selected tableware and flatware, you can create a refined and upscale atmosphere that guests will find inviting and enjoyable. By doing so, you can ensure that your guests enjoy and stay for the entirety of your reception.

On the other hand, poorly styled tables can create a negative mood and dampen the overall atmosphere of the reception, leaving your guests with an unsatisfying dining experience. For instance, guests may feel overwhelmed or uncomfortable if tables are cluttered with too many items, poorly arranged, or have uncoordinated colour schemes.

In addition to the tables' physical appearance, the reception's mood can also be affected by the layout of the tables themselves. The spacing and arrangement of the tables can affect the flow of the event and the overall comfort of guests. For example, if tables are arranged in a way that makes it difficult for guests to move around or socialise, this can create a negative mood and limit the overall enjoyment of the event.

Table Styling Tip: Know the Key Aspects of Table Decorations

Now, what exactly goes into table decorations? What materials are used, and what should be considered when setting the table?

Things to Consider before Styling Your Tables

Designing tables for events like weddings requires carefully considering some critical factors to ensure a visually appealing and functional table layout. Some of the things to consider before styling tables include the following:

Event theme and colour scheme: When selecting the right colours for a wedding theme, it's crucial to consider the overall vision and aesthetic you want to achieve. The event's theme and colour scheme should serve as a guiding compass for choosing table linens, centrepieces and other decorative elements. It's also essential to ensure that all decor elements work harmoniously together, creating a cohesive and visually appealing design. Consider factors such as the season, venue and personal preferences of the couple. Whether you opt for bold and vibrant hues or soft and romantic pastels, the key is to strike a balance and create a memorable atmosphere that reflects your unique style and love story.

Table shape and size: The shape and size of the tables should be carefully considered to ensure that the decor is appropriate. Round tables are often used for more intimate events, while rectangular tables can be more practical for larger events.

Overall layout: The overall layout of the table should be carefully considered to create an efficient flow for service and ensure that guests can easily converse and enjoy their meals.

Table Decor Design Elements

wedding reception table setting with personalised napkins

Event table decorations encompass a wide range of design elements that come together to create a visually appealing and cohesive theme for an event. Some of the critical aspects of event table decorations include:

Table linens: Table linens are the foundation of any table setting and include tablecloths, table runners and napkins. They set the colour scheme and tone for the table decor and can be customised to fit the theme.

Tableware: The tableware includes plates, glasses, silverware and other necessary serving pieces. The tableware should complement the table linens and other decor elements while also being functional for the guests.

Centrepieces: The centrepiece is the focal point of the table decor and can be a floral arrangement, a candle display or any other decorative element that ties into your wedding theme.

Place cards: Place cards are essential for assigning seating arrangements and can be customised to fit your wedding style.

Decorative elements: Additional decorative elements can include candles, small vases or other decorative objects that add visual interest and dimension to the table.

Lighting: Lighting can play a significant role in the overall ambience of an event, and table lighting can be used to highlight the centrepieces or create a soft glow around the table.

How to Style Your Tables According to Popular Wedding Themes

Truly capturing a wedding theme means you’ve got every decor aspect right, including your tablescape. After all, nothing ruins an experience more than a bland table that doesn’t fit with its surroundings. With that, here’s a list of the most popular wedding themes and how to style your table to capture their aesthetic successfully:

Rustic theme

rustic style wedding reception table

One of the reasons why the rustic theme is so popular is due to its ability to create a warm and intimate atmosphere - a feeling that evokes comfort and nostalgia in many people. Whether you're celebrating in a barn or an outdoor setting, the rustic theme is versatile enough to fit any venue, making it the perfect choice for couples who want a wedding that's both stylish and inviting. And by using natural materials and earthy tones, a rustic wedding can feel both elegant and relaxed, giving guests a sense of comfort and familiarity. So, if you're after a more laid-back vibe for your wedding, this might be the best theme for you.

A rustic wedding theme is characterised by natural and organic elements, such as wood, burlap, and greenery. Consider using wooden or farm-style tables with natural linen or flowy runners to style tables for a rustic wedding. Add rustic touches, such as twine-wrapped napkins, mason jar centrepieces filled with wildflowers and votive candles in clear glass holders. Add a touch of whimsy by incorporating elements like wooden crates, vintage bicycles or birdcages.

This theme has similarities with the bohemian theme, often sharing a natural and organic aesthetic. However, rustic and bohemian themes have distinct differences. While both styles embrace nature-inspired elements and a laid-back ambience, the bohemian theme tends to incorporate more eclectic and free-spirited touches. Bohemian weddings often feature vibrant colours, mixed patterns, and a fusion of cultural influences, embracing a sense of artistic and unconventional flair. On the other hand, rustic weddings emphasise simplicity and charm, with a focus on earthy textures and a rustic, country-inspired atmosphere. By understanding the nuances between these themes, couples can tailor their wedding decor to reflect their unique personalities and preferences.

Vintage theme

A vintage wedding theme is characterised by classic and elegant elements, such as lace, pearls and crystal. To style tables for a vintage wedding, consider using round tables with vintage-inspired linens, such as lace or damask. Add vintage-inspired centrepieces, like candelabras or crystal vases filled with roses or hydrangeas. Use vintage china and stemware, and add a touch of glamour with gold or silver metallic accents, such as charger plates or table numbers.

Bohemian theme

Bohemian style has become a popular wedding theme in recent years because of its carefree, relaxed and romantic vibe. Bohemian weddings typically feature an eclectic mix of natural elements, such as wildflowers, macramé and vintage decor. The attire for a bohemian wedding is often unconventional, with flowing dresses, floral crowns, and bare feet being popular choices. This theme is perfect for couples who want to embrace a more casual and laid-back atmosphere for their special day. With its emphasis on individuality and creativity, a Bohemian wedding allows couples to add their own unique touches and create a memorable and personalised celebration that truly reflects their personalities.

Overall, a bohemian wedding theme embraces a free-spirited and eclectic style, such as mix-and-match patterns and colours. Style your bohemian wedding tables with bright, colourful linens, such as floral or paisley prints. You can also go with a free-flowing table runner to evoke the feeling of freedom. Add centrepieces with a mix of wildflowers, succulents, and feathers. Use mismatched plates and stemware, and add a touch of boho-chic with organic placemats.

Garden theme

A garden wedding theme is often embodied by natural and romantic elements, such as soft colours and flowing fabrics. Consider using round tables with soft, flowing tablecloths in pastel colours, such as blush pink or pale green. Use soft, romantic flowers like roses or peonies, and incorporate greenery elements like garlands or wreaths as your centrepiece. Add a touch of elegance with gold or silver metallic accents.

Glamorous theme

A glamorous wedding theme is defined by opulent and luxurious elements, such as glitter, sequins, and crystal. To style tables for a glamorous wedding, consider using rectangular tables with luxurious linens, such as satin or velvet. Your centrepieces should consist of tall, dramatic floral arrangements and don’t forget to incorporate crystal or metallic elements, such as candelabras or votive holders. Add a touch of sparkle with glitter or sequin table runners.

Need Inspiration? Here are Some Tips to Make Your Tablescape More Instagrammable

If you're dreaming of an enchanting and picture-perfect tablescape that will make your Instagram feed come alive, we've got you covered! Get ready to take your event to the next level with our tips and tricks. Picture this: elegant floral arrangements cascading across the table, charming table linens in the most exquisite hues, and carefully chosen decorative accents that effortlessly captivate the eye. By experimenting with various colour palettes and textures, you'll create a tablescape that is not only visually captivating but also uniquely yours.

But wait, there's more! If you're craving even more Instagrammable inspiration beyond just the tablescape, our blog on Instagrammable Rustic Wedding Ideas for 2023 is a must-read. It's a treasure trove of romantic and trendy concepts that will transport you to a world of visual delight. From whimsical outdoor settings to captivating rustic details, our blog has it all. Let your imagination run wild as you explore the enchanting ideas that will make your special day an unforgettable experience for you and your guests.


top view of wedding reception table with greenery centrepiece

The art of styling a table should never be ignored at any event, especially at weddings. So, if you want to leave a good impression on your guests and ensure your wedding decor is cohesive to a tee, don’t forget to pay close attention to how your reception tables are styled. Moreover, ensure you source your table decor from trusted suppliers that are truly focused on providing stunning and high-quality decorative elements.

About the Author

Organic Events Supply Co is a table wedding decor supplier in Australia that specialises in rustic wedding decorations. Capture your rustic theme flawlessly with our high-quality table decor. Evoke a warm and welcoming feeling for your wedding guests, and enhance their dining experience at your wedding reception to give them beautiful memories and unforgettable moments on your special day. Browse our products today.

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